TVOC Regional Event (SCOA League SCOL7) & YBT/S Qualifier: Hodgemoor Woods

Level C

21st April 2024

Location: Hodgemoor Woods (with parking and Assembly at PerkinElmer Ltd)
Nearest Postcode: Seer Green, Beaconsfield, HP9 2FX

This Level C regional event will be part of the SCOA League (SCOL7), as well as incorporating a qualifying round for the inter-club Yvette Baker Trophy and Shield (YBT/S) competitions for junior club teams.

For anyone who takes part in the TVOC Saturday Series, this event will include all the usual courses found at Saturday Series events, but is happening on a Sunday.

Permissions for this event have been granted, so relevant information is now given below. Entries will open soon.

Directions / Parking

Access by car from most directions will be easiest via junction 2 of the M40. Once off the motorway at junction 2, take the A355 towards Beaconsfield. At the Pyebush Roundabout take the A40 towards Gerrards Cross. After 1km take the left turn onto Potkiln Lane. Follow Potkiln Lane for 3.5km as it becomes Jordans Lane through Jordans village, and then becomes Twitchell's Lane. At the T-junction, turn left onto Newbarn Lane and follow the road for 600m, and PerkinElmer Ltd will be on your left. Parking will be on hard standing in the PerkinElmer car park.

It is possible to take cross-country roads from junction 17 or 18 of the M1 via Chorleywood and Chalfont St Giles; or on the A413 from Aylesbury and Amersham.

The nearest railway station is Seer Green & Jordans on the Chiltern Railways line between London Marylebone and Birmingham. The station is 2.5km from Assembly, through Seer Green village. There should be an hourly service stopping at the station on Sunday.

The Chiltern Hundreds 102 bus service operates hourly on Sundays between Heathrow Airport, Uxbridge and Beaconsfield (Carousel Buses https://www.carouselbuses.co.uk/services/CSLB/101). The bus stop on the A40 at Bulstrode Park, opposite Potkiln Lane, is about 4km from Assembly, through Jordans village.

Terrain Description

Hodgemoor Woods is a 250-acre woodland located between Amersham, Chalfont St. Giles and Seer Green. This beautiful beech wood is gently sloping with a good path network and earth features.
Hodgemoor is a natural heritage area, designated by Natural England as a “Site of Special Scientific Interest” (SSSI). It is owned by Buckinghamshire Council but administered for them by Forestry England. It has a large network of footpaths and riding trails maintained by the Hodgemoor Riding Association, on behalf of and in coordination with Forestry England (https://hodgemoor.org.uk/)

The Map

The map will be 1:7500 with 5m contours, printed on A3 and then trimmed. Map updated in late-2023, using ISOM 2017-2.
It will be a double-sided map for Blue and Brown courses.
This event will be SIAC enabled.

Start Times

Starts will commence at 10:15; with last starts at 12:15 (including for the YBT/S). Courses will close at 14:00
You must report to the download tent at PerkinElmer by 14:00 at the latest, even if you retire or have not finished your course. The controls will be collected from 14:00 onwards.

The Start and Finish are approximately 500m from Assembly and car park. There is a road crossing between Assembly and the Start/Finish, which has a blind bend, so all under-16s should be accompanied by an adult whilst crossing the road.
All competitors must wear full leg protection (i.e. no shorts).

Courses

White
Yellow
Orange
Long Orange (Red) - not a SCOA League course
Light Green
Short Green
Green
Blue
Brown

The Yellow, Orange, Light Green and Green courses will be used for the Yvette Baker Trophy and Shield competitions for junior club teams.

There are no road crossings on any of the actual courses, but there is a road crossing between Assembly and the Start/Finish.

The Long Orange (Red) course is particularly appropriate for runners who are new to orienteering (and can be run as a pair). It is a longer course but without the technical difficulty of the other harder courses.
Newcomers are very welcome to attend this event. Please contact the organiser if you are unsure which course to enter. Families and small groups would find the Yellow and Orange courses more suitable. The White course would be appropriate for very young children.

How To Enter

Entries will be available via SiEntries in due course (https://www.sientries.co.uk/index.php), using the link at the top of the page.
The deadline for guaranteed entry onto the course of your choice will be 23:59 on Sunday 14 April. Entries will remain open from Monday 15 April, but map numbers will be capped and entries will only be available up to those map limits on each course. There will be no entries available on the day at the event.

Any club team that wants to compete in the Yvette Baker Trophy or Shield competitions for juniors at this event must contact the event organiser via juniors@tvoc.org.uk before 23:59 on 6 April to register their intention to participate (and give contact details of the team manager). All entries for YBT/S participants must then be made via SiEntries by 23:59 on Sunday 14 April (onto the Yellow, Orange, Light Green and Green courses). Name changes can be made until 23:59 on Thursday 18 April, but the number of entries on each YBT/S course for each club cannot be amended after 14 April.
Please note that competitors from the same club on the same course must start at least 4 minutes apart.

Entry Cost

Up to 23:59 on Sunday 14 April 2024
Senior (British Orienteering member): £12
Senior (non-British Orienteering member): £14
Senior or Family group (on White or Yellow or Orange course): £8
Junior or Student: £4

Monday 15 April 2024 and later (subject to map availability)
Senior (British Orienteering member): £14
Senior (non-British Orienteering member): £16
Senior or Family group (on White or Yellow or Orange course): £8
Junior or Student: £5

Hire of individual SIAC (contactless timer): £2

Facilities

Car parking, mostly on hard standing
Professional First Aid
Portable toilets
Tom's outdoor British and Continental Catering
Note that TVOC will not be providing water out on the courses or at the finish/assembly - please come with your own supplies.

Further Information

Dogs
Well-behaved dogs are allowed on their leads in the car park. Please clean up after your dog. TVOC’s policy is for no dogs to accompany competitors on their runs.

Biosecurity
Hodgemoor Woods is administered by Forestry England, who state that “Many of our trees are under threat from the spread of pests and diseases. As human activity is a key factor we ask all organisations and individuals to adhere to this biosecurity advice.”

Yvette Baker Trophy and Shield (YBT/S) Competitions
This qualifying round for the inter-club Yvette Baker Trophy and Shield will be run in accordance with British Orienteering’s Competition Rule L: Yvette Baker Trophy and Shield (last updated 01/01/2019).

Entry to this qualifying round is not limited to clubs within the South Central Orienteering Association (SCOA); it is open to all clubs that want to participate.

The Yvette Baker Shield competition is for smaller clubs. British Orienteering determine which clubs are eligible to take part in the Shield competition and publish this information on their website. The Trophy and Shield competitions are treated as entirely separate competitions taking place at the same event.

All competitors must be Juniors in age classes M/W18 or under. Eligibility for each course is defined within the Competition Rules document. Anyone competing on a course for which they are not eligible will be disqualified.

The courses used for both Trophy and Shield are Yellow, Orange, Light Green and Green. Men and women are scored separately on each of the 4 courses, giving 8 classes in total. Competitors from the same club on the same course must start at least 4 minutes apart.

For the Shield Competition, each club counts its 5 highest scorers from across all 8 classes to produce its total points (subject to certain maximum limits). For the Trophy Competition, each club counts its 9 highest scores from across all 8 classes to produce its total points (subject to certain maximum limits).

Any club team that wants to compete in the Yvette Baker Trophy or Shield competitions for juniors at this event must contact the event organiser via juniors@tvoc.org.uk before 7th April to register their intention to participate (and give contact details of the team manager).

Officials

Organiser: Paul Taylor (TVOC)    email organiser      0 7712 033 388
Planner: Mark Thompson (TVOC)
Controller: Mike Bennett (HH)